Your agency runs on people. Vayra shows you exactly how.
Client reports are the output. Workload, timesheets, team delivery, and capacity — that’s the engine. Vayra gives you full visibility into both, in one system.
Most agencies manage their team the same way they managed their first client — in their head.
Spreadsheets for time. Slack threads for assignments. Gut feel for capacity. When you have two clients it works. When you have twenty, it falls apart and someone always drops the ball.
Vayra gives your team a single place to log delivery, receive assignments, and track their own workload — without adding process for the sake of it.
Assign work. Track it. Know it got done.
Managers create assignments for team members directly in Vayra. Members see their work queue, complete it, and the delivery flows straight into the client’s activity log — ready for the report.
Where is your team’s time actually going?
Every activity log in Vayra includes time. That means timesheets build themselves — no separate time tracking tool, no manual exports, no asking people to remember what they did last Tuesday.
| Member | Mon | Tue | Wed | Thu | Fri | Sat | Sun | Total |
|---|---|---|---|---|---|---|---|---|
| Sarah Chen | 6h | 7h | 5h | 8h | 6h | — | — | 32h |
| James Kirk | 5h | 6h | 7h | 6h | 5h | — | — | 29h |
| Tom Walsh | 7h | 5h | 6h | 7h | 7h | 2h | — | 34h |
| Priya Mehta | 6h | 8h | 5h | 6h | 6h | — | — | 31h |
| Total | 24h | 26h | 23h | 27h | 24h | 2h | — | 126h |
Owners see everything. Managers see their team. Members see their work.
Vayra has a proper workspace hierarchy — owner, managers, and members. Everyone sees what they need to. Nobody sees what they shouldn’t. And the owner stays in control.
AI that actually saves your team time
Not AI for the sake of it. Three specific features that remove real friction from the reporting and delivery workflow.
One click writes the opening paragraph of your client report from everything logged that month. Sounds like a senior AM wrote it. Because the data behind it is real.
Describe a task in plain English. AI extracts the type, title, and prompt notes for the team member instantly. No blank forms. No context switching.
Six months of delivery data analysed in one click. Returns a trend summary and a single actionable recommendation — useful before any client call or renewal conversation.
One tool. Not five.
Most agencies are running 3–5 tools to do what Vayra does in one.
“I finally know what everyone on my team is actually working on without having to ask. That alone is worth it.”
“The workload view changed how I manage. I can see at a glance who’s overloaded and reassign before anything slips.”
“We replaced three tools with Vayra. Timesheets, task management, and client reporting — all in one place.”
Your team deserves better than spreadsheets and Slack threads.
Vayra gives every person in your agency — owner, manager, and member — exactly the visibility they need to do their job well. And it turns all of that delivery into polished client reports without any extra effort.
14-day free trial. Full access. No limits on features during trial.